SOURIS RIVER WATERSHED DISTRICT

BOARD MEETING MINUTES

Wednesday, May 29, 2024 at 9:00 A.m. - 12:00 P.m.

Reston

Present:

• L. Atchison - Board Chairman, 
• R.Schoonbaert- Board Vice Chairman- Whitewater Lake, 
• K. Vanbeselaere- Chain Lakes- Elgin Creek, 
• Allan Jackson, 
• S. Phillips - Pipestone Creek, 
• W. Davis - Stony Creek, 
• H. Murkin- Provincial Appointee , 
• G. Davis - Member at Large, 
• and J. Goodwill - Member at Large 

Regrets:

• Greg Trewin 

Staff Present:

• Dean Brooker, 
• Chelsey Terin, 
• and Bobby Bennett 

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1.

Call to Order

Lloyd Atchison called the meeting to order at 10:00 am.

2.

Approval of Agenda

• Resolution Number: 9-46-2024
  Mover Wilson Davis
  Seconder Rick Schoonbaert

  BE IT RESOLVED THAT the Board of the Souris River Watershed District hereby approves the agenda as presented.

  Carried

3.

Approval of Minutes

3.a

Board Meeting 6-24

• Resolution Number: 9-47-2024
  Mover Henry Murkin
  Seconder Scott Phillips

  BE IT RESOLVED THAT the Board of SRWD Board Meeting Minutes 6-24 dated April 24th, 2024 as presented

  Carried

3.b

Board eMeeting 7-24

• Resolution Number: 9-48-2024
  Mover Rick Schoonbaert
  Seconder Joe Goodwill

  BE IT RESOLVED THAT the Board of SRWD Board Meeting Minutes 7-24 dated April 25th, 2024 as presented.

  Carried

3.c

Board eMeeting 8-24

• Resolution Number: 9-49-2024
  Mover Gary Davis
  Seconder Wilson Davis

  BE IT RESOLVED THAT the Board of SRWD Board Meeting Minutes 8-24 dated May 7th, 2024 as presented.

  Carried

4.

Approval of Expenditures/Bank Reconciliation

• Resolution Number: 9-50-2024
  Mover Wilson Davis
  Seconder Scott Phillips

  BE IT RESOLVED THAT the Board of the SRWD hereby approves accounts totaling $240,792.71 (Chq #'s 2925 - 2943), online payments, etransfers, wire transfers, and direct deposits (DD1544-DD1555) for period April 1 - April 30, 2024 along with the following reports: Bank transactions Report for April 1 - April 30, 2024, Bank Statements for period ending April 30th, 2024, Payroll CAFT Statements for April 2024.

  Carried

5.

In Camera Session

• Resolution Number: 9-51-2024
  Mover Keith Vanbeselaere
  Seconder Henry Murkin

  BE IT RESOLVED THAT the Board of the SRWD hereby approves going In Camera.

  Carried
• Resolution Number: 9-52-2024
  Mover Keith Vanbeselaere
  Seconder Henry Murkin

  BE IT RESOLVED THAT the Board of the SRWD hereby approves coming out of In Camera.

6.

Business Arising from Minutes

6.a

GROW Update

Staff submitted GROW 3 Final Report and GROW 4 Interim Report. Now waiting on the payments for GROW 3 & 4.

GROW 5 funding has also been approved.

6.b

PWCP Update

We have been given the go ahead to start signing up landowners for 2024-25.

We will be receiving $40,000 for the PWCP Coordinator salary again this year, as well as some funding for administration.  

6.c

SRWD Bursary

The manager has contacted a lawyer and the auditors in regards to the new SRWD Bursary. 

The board will be having an e-meeting to approve the specific funds being contributed to the bursary.

7.

New Business

7.a

Souris River Surface Water Management Report

The board reviewed and discussed the Souris River Surface Water Management Report. 

7.b

New Mower - Equipment Reserve

The administrators will reach out the auditors for assistance with completing this transaction. 

• Resolution Number: 9-53-2024
  Mover Scott Phillips
  Seconder Gary Davis

  BE IT RESOLVED THAT the Board of the Souris River Watershed District hereby approves the withdrawal of $11,852.00 from the Equipment Reserve account for the purchase of a new mower.

  Carried

7.c

Pipestone-Sifton Award

• Resolution Number: 9-54-2024
  Mover Keith Vanbeselaere
  Seconder Rick Schoonbaert

  BE IT RESOLVED THAT the Board of the SRWD hereby approves Hannah Ray as the recipient of the $500 Pipestone – Sifton bursary for 2024.

  Carried

7.d

Monchur Property

The board discussed Monchur property issues.

The board is in favour of Gary, Rick, and staff proceeding with a plan to restore the land to the agreement terms.

7.e

Open Forum

Joe shared information about the Oak Lake Aquifer meeting he attended. 

Rick gave an update on the Metigoshe property and putting our dock out. 

8.

Personnel

8.a

Summer Student - Nolan Nestibo

• Resolution Number: 9-55-2024
  Mover Joe Goodwill
  Seconder Rick Schoonbaert

  BE IT RESOLVED THAT the Board of the SRWD hereby approves the hiring of Nolan Nestibo as a SRWD summer student for 2024, with his start date being Monday, May 13th, 2024, at the hourly rate presented in schedule "A". 

  Carried

8.b

Human Resource Study

The personnel committee is going to meeting with Debra Kain to go over her report and suggestions.

9.

Reports

• Resolution Number: 9-56-2024
  Mover Henry Murkin
  Seconder Gary Davis

  BE IT RESOLVED THAT the Board of the SRWD hereby approves all reports as presented.

  Carried

9.a

Managers

Staff went over their reports.

9.b

Sub District

Staff went over their reports.

9.c

Chairman

Lloyd went over his report.

9.d

Provincial Appointee

Bobby went over provincial update for May 2024. 

Henry had nothing to report.

10.

Watershed Management Plan

Bobby gave an update on the progress of the IWMP.

11.

Correspondence

11.a

MBP 2024 TESA Award

11.b

Ground Exploration Permit - Hodgson Grain Group

12.

Next Meeting Date

The next SRWD Board Meeting is scheduled for June 19, 2024 at 10:00 am in Deloraine.

13.

Adjournment

That the meeting be adjourned by Wilson Davis at 12:15 PM.